How to Make a Branded QR Code for Your VA Business (In Under 60 Seconds)

If you’ve ever handed out a business card, sent a proposal, or exhibited at an event, you’ve probably felt that awkward moment where someone says, “I’ll check out your website later.”
But what if you could make that instant with no typing, no mistakes, just scan and go?

That’s where QR codes come in.

Once dismissed as a marketing gimmick (I still remember reading “QR Codes Kill Kittens” about a decade ago, a book mocking how badly marketers used them), they’ve made a serious comeback.
Now, they’re one of the simplest, smartest tools you can use to make your business look polished and make client interactions effortless.

And the best bit? You can create your own branded QR code in under a minute with no tech skills, no design budget required.

Here’s how.

 

Option 1: Create a QR Code in Canva (Easiest Method)

If you’re already using Canva for your client graphics or proposals, you can make a QR code directly inside your design there’s no need to switch tabs or download anything else.

Here’s how:

• Open any Canva design (your proposal, a social media post, or your email footer template).
• In the left sidebar, click “Apps” → “QR Code.”
• Paste your link eg this could be your website, booking form, or lead magnet download.
• Click Generate Code.
• Canva drops your QR code into the design. Resize, reposition, and you’re done.
• For extra flair, place it on your brand colour background or next to your logo.

Why this works: Canva automatically keeps your design branded and cohesive, which means every QR code you generate looks like part of your visual identity.

Perfect for:

• Client proposals

• Welcome packs

• Playbook or lead magnet PDFs

• Canva business cards or flyers

Option 2: Use QRCode Monkey (Free + Customisable)

If you want more design control (like colour gradients, logos, and file formats for print), head to QRCode Monkey.

Step-by-step:

• Paste your link in the main field.

• Click Set Colours and enter your brand colour hex codes (for example, #ff5701 for VA Website For You orange).

• Upload your logo to the centre as this adds a professional touch.

• Adjust the corner and body shapes if you want a more stylised look.

• Click Create QR Code.

• Download as PNG for online use or SVG for print.

Pro tip: The SVG format stays crisp even when scaled up for print it’s ideal for banners, postcards, or roller displays.

Perfect for:

• Email signatures

• Event banners or goody bag postcards

• Business cards

• Proposals and onboarding documents

Option 3: Use Chrome’s Built-in QR Shortcut (Fastest Option)

If you’re short on time or working on a client project and need a quick link to share, Chrome can generate a QR code for any webpage instantly.

To do it:

• Open the page you want to share in Chrome.

• Right-click anywhere on the page and select “Create QR code for this page.”

• Chrome creates a ready-to-download image.

• Save it and drop it into your design or email.

No apps, no logins, it just works.

Perfect for:

• Quick social post links

• Sharing Google Forms

• Linking client project dashboards

Where to Use Your Branded QR Code

Once you’ve created it, don’t let that QR code sit unused.
Here are five smart ways to put it to work:

• In your email signature Link it to your website or booking calendar.

• On your proposals Make it easy for clients to click through to testimonials or portfolio pages.

• At events  Add it to your business cards, banners, or name badge.

• Inside your digital downloads Lead readers from your Playbook or checklist straight to your website.

• In your welcome documents Help clients book calls or access onboarding materials fast.

Each scan is a potential lead. And unlike business cards or flyers, your QR code gives you trackable, digital reach from any printed material.

Pro Tip: Link It to Your Funnel

If you’ve got a lead magnet, Playbook, or discovery call form, link your QR code directly to it.
That way, every scan leads people one step closer to working with you and turning your marketing materials into mini conversion tools.

Final Thoughts

QR codes aren’t new but but used smartly, they’re a time-saving marketing hack that makes you look polished and professional.

In less than a minute, you can create a branded QR code that fits seamlessly into your VA business materials with no designer, no coding, no fuss.

Small touches like this show clients you think ahead and value their time, exactly what they’re hiring you for.

Want to Look the Part from Day One?

We build launch-ready websites for VAs who want to get seen, booked, and paid but minus the tech headache.

Start your VA website today